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Physical Occupancy
94.2%
▲ 0.6 pt vs last month
Economic Occupancy
90.8%
▼ 0.4 pt gap widening at 2 properties
R&M vs Budget (YTD)
+11.9%
$412K over · 5 of 8 properties over
Utilities vs Budget (YTD)
+6.3%
$188K over · water is the driver
Portfolio DSCR
1.21
2 properties below 1.10 covenant watch
Cash / AP Ratio
1.8x
▼ trending down at Cleme Manor
Recertifications Late
14
of 212 due this cycle · 41 in process
Turnover (T12)
17.4%
▼ 1.1 pt vs prior year
Property Scorecard demo subset · 8 of 61 properties connected · click any row
| Property | Manager · System | Units | Phys / Econ Occ | R&M Var | Util Var | DSCR | Recerts Late | Status |
|---|
AI Watchlist generated this morning
R&M
Cleme Manor +22% over R&M budgetDriver: unit-turn labor from one vendor, invoices up 31% since March. Comparable turns at Forest Park cost 24% less. Suggested action: rebid make-ready contract.
RECERT
14 recerts late, 9 at The Mark Twain3 exceed 60 days. Subsidy at risk est. $46K/quarter if terminated. Manager has not logged tenant contact on 5 files.
WATER
Forest Park water +31% vs prior yearUsage pattern consistent with slab or irrigation leak, not occupancy. Est. $3.8K/month bleed. Work order not found in manager CMMS.
DSCR
St. Luke's Plaza DSCR 1.04Below 1.10 covenant watch. Driven by econ occupancy gap (bad debt) plus payroll variance. Lender report due Aug 15.
LIFECYCLE
Sunset Bay LIHTC Year 14Compliance period ends in 14 months. Exit-planning window opens now; disposition/refi analysis recommended this quarter.
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Ownership KPIs the 14 metrics asset management tracks, live per property
Budget Variance actual vs budget, YTD — synced from manager GL, mapped to NHP chart of accounts
| Line Item | Budget YTD | Actual YTD | Variance | Trend (6 mo) |
|---|
Leasing Activity last 30 days, from manager leasing system
Recertification Aging
Legal Case Tracking
Utilities Spend (T12)
$3.17M
$29.0 /unit/mo portfolio average
vs Budget YTD
+6.3%
water +14% · electric +3% · gas −2%
Identified Savings
$214K/yr
6 actions, 3 need no capital
Portfolio Utility Spend monthly, all sources normalized
Cost per Unit Benchmark $/unit/month vs portfolio & AMI-comparable peers
| Property | $ / Unit / Mo | vs Portfolio | YoY | Benchmark |
|---|
AI Recommendations
1
Forest Park — find the waterOvernight baseline flow never drops below 62% of daytime peak. Leak survey ~$2.5K vs est. $45K/yr bleed.
2
Cleme Manor — rate scheduleOn legacy commercial electric tariff. Switching to TX multifamily rate saves est. $31K/yr. No capital.
3
The Mark Twain — common area lightingUsage flat overnight; controls misconfigured after panel work in May. Est. $18K/yr.
4
Portfolio — RUBS review3 properties recover under 40% of utility cost vs 55% portfolio norm. Recovery review est. $74K/yr.
Due This Cycle
212
across 8 connected properties
In Process
41
avg 12 days in queue
Late
14
3 over 60 days · subsidy at risk $46K/qtr
Recertification Pipeline by property, pulled daily from manager compliance modules
| Property | Due | Current | In Process | Late | Completion |
|---|
Lifecycle Triggers next 24 months, all 8 properties
Sunset Bay — LIHTC Year 15 beginsSep 2027 · compliance period end. Open exit / re-syndication analysis now.
St. Luke's Plaza — HAP contract renewalJan 2027 · rent comparability study must start by Oct 2026.
Cleme Manor — loan maturityJun 2027 · refi window opens Dec 2026; DSCR trend feeds lender package.
Woodmont Crossing — construction warranty expiryNov 2026 · roof & envelope. Punch walk scheduled before lapse.
Ridgecrest Village — RAD conversion anniversaryMar 2027 · reserve-for-replacement study due.
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Manager SystemsYardi · RealPage · AppFolio · CMMS
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Pulse Normalizationmapped once to NHP chart of accounts
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Ownership KPIslive per property + portfolio roll-up
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5 of 8 properties are over R&M budget YTD (+$412K portfolio).
Top driver is Cleme Manor (+22%, $141K): unit-turn labor invoices from Apex Make-Ready are up 31% since March while turn volume is flat. Forest Park completes comparable turns 24% cheaper with a different vendor. The Mark Twain (+14%) is driven by plumbing calls clustered in building C, consistent with a recurring riser issue rather than one-off repairs. Recommended actions: rebid the Cleme Manor make-ready contract, open a scoped riser investigation at The Mark Twain.
Sources: manager GL feeds (Yardi, RealPage), work-order exports, invoice OCR
Top driver is Cleme Manor (+22%, $141K): unit-turn labor invoices from Apex Make-Ready are up 31% since March while turn volume is flat. Forest Park completes comparable turns 24% cheaper with a different vendor. The Mark Twain (+14%) is driven by plumbing calls clustered in building C, consistent with a recurring riser issue rather than one-off repairs. Recommended actions: rebid the Cleme Manor make-ready contract, open a scoped riser investigation at The Mark Twain.
Sources: manager GL feeds (Yardi, RealPage), work-order exports, invoice OCR
Utilities are $188K over budget YTD; water is 74% of the overage.
Forest Park water is +31% YoY with overnight baseline flow at 62% of daytime peak — a leak signature, est. $45K/yr. Cleme Manor sits on a legacy commercial electric tariff (est. $31K/yr). Three properties recover under 40% of utility cost through RUBS vs the 55% portfolio norm (est. $74K/yr). Total identified: $214K/yr, of which $123K needs no capital.
Sources: utility bill ingestion, meter interval data, RUBS billing files
Forest Park water is +31% YoY with overnight baseline flow at 62% of daytime peak — a leak signature, est. $45K/yr. Cleme Manor sits on a legacy commercial electric tariff (est. $31K/yr). Three properties recover under 40% of utility cost through RUBS vs the 55% portfolio norm (est. $74K/yr). Total identified: $214K/yr, of which $123K needs no capital.
Sources: utility bill ingestion, meter interval data, RUBS billing files
4 triggers in the next 12 months.
1) Woodmont Crossing construction warranty (roof/envelope) expires Nov 2026 — pre-lapse punch walk recommended. 2) St. Luke's Plaza HAP renewal Jan 2027 — rent comparability study must start by Oct 2026. 3) Ridgecrest Village RAD anniversary Mar 2027 — reserve study due. 4) Cleme Manor refi window opens Dec 2026 — current DSCR trend (1.18 ↘) feeds the lender package. Sunset Bay Year 15 begins Sep 2027, outside 12 months but exit analysis should open this quarter.
Sources: LURA/HAP documents, loan agreements, closing binders ingested by BuildingOS
1) Woodmont Crossing construction warranty (roof/envelope) expires Nov 2026 — pre-lapse punch walk recommended. 2) St. Luke's Plaza HAP renewal Jan 2027 — rent comparability study must start by Oct 2026. 3) Ridgecrest Village RAD anniversary Mar 2027 — reserve study due. 4) Cleme Manor refi window opens Dec 2026 — current DSCR trend (1.18 ↘) feeds the lender package. Sunset Bay Year 15 begins Sep 2027, outside 12 months but exit analysis should open this quarter.
Sources: LURA/HAP documents, loan agreements, closing binders ingested by BuildingOS